You are here:  » Pilots and Crew » Pilot FAQs

Pilot FAQs

Login/Password 

Will my login and password be the same as last year?

Yes, your login and password will be the same and will auto-fill a portion of the required information. 

What if I have forgotten my login ?

If you have forgotten your login you may create a new login or request login information from Pilot Coordinator, Jennifer Garcia, 505-821-1000.  The login doesn't require it to be an email address, however most people use their email address or a portion of their email address as the login. 

What if I have forgotten my password?

If you have forgotten your password there is a link to create a new password under "Password Recovery." 

Registration/Application

When will the pilot registration close?

Registration will close at 11:59 P.M. on April 30, 2017.   

Can I apply after the close of registration?

Applications received after April 30, 2017 but prior to May 31, 2017, if accepted, will require a non-refundable $100.00 late fee.  No applications will be accepted after May 31,2017.  All applications received by April 30, 2017 will be considered for acceptance.  Once the maximum number is accepted, no more applications will be processed. 

What paperwork will I need to complete my registration?

 You will need the following: 

  • Pilot Certificate
  • Latest Flight Review
  • Latest Medical Certificate (if applicable)
  • Passport Number (if applicable)
  • Balloon Registration
  • Airworthiness Certificate
  • Latest Annual Inspection
  • Insurance Information 

Once I complete my registration, when will I know my acceptance status?

All pilots will receive email notification of acceptance.  Approvals will generally be done every two weeks (March 17 & 31, April 14 & 28) at the discretion of the AIBF Events Committee with final approvals no later than May 12. 

Can I be put on a waiting list?

AIBF does not maintain a waiting list. 

If my registration is not accepted when will I receive a refund of my application fee?

You will receive a refund of your application fee within one week after receiving notification that your application has not been accepted.  This amount will be refunded to the card used originally to pay your application fee.  If for any reason this account has been changed or closed, it is your responsibility to contact Jennifer Garcia with updated card information. 

Additional Balloons/Pilots

How do I add an additional balloon?


In the application on the Balloons tab, you will find the option to add a balloon. 

How do I add an additional pilot?

Your additional pilot will be required to complete the registration process.  

They will need to complete the following sections of the registration:

  • General Info
  • Conditions of Entry
  • Pilot Contact
  • Pilot Information
  • Balloons (Fly another pilot's balloon)
  • Entry Agreement
  • Submit

On the Balloons tab, they will see the option to fly another pilot's balloon.   They will need the registration number (N#) of the balloon on which they wish to be added as an additional pilot.  After completion of this step, an email will be sent to the primary pilot for approval.  Once the primary pilot has approved them, they will need to continue the registration process by logging back into their registration and completing the final tabs (Entry Agreement and Submit).

What if we have multiple pilots on the same balloon, what is the best way to register ?


One pilot will need to register as the "Primary Pilot" and the others will need to be added as additional pilots following the steps listed under "How do I add an additional pilot."

If I have registered two balloons listing me as primary pilot and I have an additional pilot, can both balloons be flown at the same time?

No, Each primary pilot when approved is assigned a banner number. You only receive ONE basket banner, which must be attached to the basket of any balloon flying from Balloon Fiesta Park during the event. If you wish to have more than one balloon, flying at the same time a different pilot must be registered and approved as the primary pilot of one of your balloons. Your Insurance policy must cover two balloons in flight at the same time; this will be verified with the listed agency.

Changes/Paperwork

How do I change my competition status, and how late can that change be made?

We are limiting the number of competitive balloons to 300.  Once we reach that number, you may only register as a non-competitor! Changes to competition status can be made by contacting the Pilot Coordinator. Changes will only be allowed until August 1, 2017.

If I submitted my paperwork last year, do I have to send you everything again?

 Yes, the FAA requires that we confirm these documents every year to make sure they have not been lost, stolen, damaged or expired.  

What is the deadline for providing my paperwork?

September 1, 2017, if not received by the deadline you will need to present all original documents to the FAA on-site before you can complete your registration.

 On-site Registration/Pilot Headquarters

When is on-site registration?

 This year the on-site registration will be Thursday, October 5 and Friday, October 6 from 10 am until 7 pm.  

If I cannot attend on-site registration Thursday, October 5 or Friday, October 6, when will I be able to register?

Late registration will be available twice on Saturday, October 7 or by appointment. Registration will also be open Wednesday, October 11 for pilots participating in the Special Shape Rodeo. The registration process begins with each pilot viewing the safety video online or at the Official’s Compound located just south of the landing. Video showings on Saturday, October 7 and Wednesday, October 11 will begin promptly at 4:45 am and 10:30 am. You will not be able to participate in ANY Balloon Fiesta events until you have completed registration.

Can we purchase more passes/buttons?

At this time, AIBF is not allowing additional buttons or passes to be purchased.

How can we get additional crew walk on passes? Parking passes?

Additional crew walk on passes are available from at the crew table during registration. Additional north and south crew parking passes are not available. However, standard parking passes for all 9 days are available for purchase at the Balloon Fiesta gift shop.

Hotels/Vehicles

How do I register for my hotel?

Once your event registration is approved by AIBF, primary pilots will receive an approval email with ‘Pilot Rooms’ and ‘Premium Pilot Rooms’ links to access and complete their hotel reservation.  You are responsible for the additional nightly upgrade charges listed within the ‘Premium Pilot Rooms’ link and any incidental charges incurred during your stay upon checkout. 

All hotel reservations must be made through HBC Event Services and all RV site reservations must be made through AIBF Pilot Coordinator, Jennifer Garcia. 

If you choose to stay at a hotel that has not been approved by Balloon Fiesta in advance, Balloon Fiesta will not pay for any portion of your room.

Please note that in order to occupy a hotel room you will be required to provide a "Major Credit Card" when you make your reservation and check-in at the property for any incidentals and/or additional room nights.

If you do not use a hotel and if you inform Balloon Fiesta, in writing or electronic mail to Jennifer Garcia by August 15, 2017, you will receive a refund of your entry fee at Registration.

Primary pilots living more than 50 miles from Balloon Fiesta Park will receive one hotel room.

Crew rooms are also available through HBC Event Services at a reduced crew rate.

What do I do if I need to change or cancel my hotel reservation?

To cancel you must contact HBC Event Services at balloonfiestahotels@hbceventservices.com or 505-346-0522.

Whom do I contact if I am having trouble with making hotel reservations for my crew or myself?

HBC Event Services at balloonfiestahotels@hbceventservices.com or 505-346-0522.

Does Balloon Fiesta offer chase vehicles for international pilots or pilots from out of town?

AIBF provides chase vehicles to foreign pilots that are contracted for special shape and flight of nations events. A limited number of additional chase vehicles may be available to foreign pilots. Please contact AIBF for more details.